Governing Body meeting Agenda

 

To:	All Governors		Date:	21 October 2009
			Tel:	020 8583 2645
From:	Jude Andrews on behalf of the Director & Clerk to the Governing Body – Judith Pettersen		Email:	jude.andrews@hounslow.gov.uk

 

Grove Park Primary School

 

A Governing Body meeting will be held at the School on

Tuesday 3 November 2009 at 6.00 pm

 

If you are unable to attend the meeting, please phone the school, or notify Governing Bodies Support on the above number, as soon as possible in advance of the meeting

 

Agenda

 

1.         Apologies for Absence

 

Governors should decide whether or not to accept any apologies; all other absences should be recorded as “Absent”

 

2.         Declaration of Personal Interests

 

3.         Membership

   

a)         Election of New Community Governor: Mr J Hingorani

b)         Report any changes in Governing Body Membership

i)          New Staff (Teacher) governor elected: Ms U Chesney

c)         Governor Disqualification Form: all Governors should have completed this form   (copies are available in the green meeting bag); the forms should be kept in a central record at the School

 

4.         Governing Body Organisation

 

a)         Election of Vice Chair & Assistant Chair

b)         Panels:

i)          Headteacher Performance Panel: to appoint M Buchanan (Panel Chair);               F Hussain; S Alexander

ii)         Senior Appointments Panel: should contain at least 5 governors from                         which a panel of 3 can be drawn; Panel members should be                                           appropriately trained and experienced: to appoint S Alexander (Panel                              Chair); J Hanna; C Flynn; M Buchanan; A Wyles; and New Assistant Chair

iii)        Complaints, Exclusion, Staff Disciplinary & Appeals Panels: to appoint                         M Buchanan as Chair of Panels; 2 additional Governors to be appointed to                Panels as required

 

 

c)         Committee Structure, Membership & Terms of Reference

Governing Bodies should choose a suitable Committee structure to ensure they        carry out their strategic, monitoring and accountability roles and the focus on      school improvement in line with OfSTED expectations

 

i)          To Agree New Committee Structure:

¨                  Finance & Premises Committee

¨                  Curriculum & Standards Committee

¨                  Community Committee

 

d)         Governors should agree:

ii)         Membership

iii)                Terms of Reference including details of delegation of functions for the Curriculum Committee & the Staffing & Every Child Matters Committee

iv)                Election of Chairs for each Committee: Finance: A Wyles (Chair) &

C Stenberg (Vice Chair); Curriculum: C Flynn (Chair) & S Alexander

(Vice Chair); Community: M Buchanan (Chair) & F Hussain (Vice Chair)

            (Appointment of Clerks for each Committee will be done at Committee                                   meetings)

 

e)         To Appoint Named Governors

                        The following Governors should be appointed in line with legislation & good                        practice:

i)          SEN Governor/Child Protection/Equal Opportunities Governor

ii)         Deputy Child Protection Governor  /Governor for Looked After Children

 

The LA recommends appointing the following Named Governors:

i)          Link Governor – F Hussain

ii)         HSGBA Representative - vacant

           

Governors may choose to appoint any other Named Governors they need

 

            Current Other Governors:

 

a)                 Literacy Governor: F Hussain

b)                 IT Governor: C Flynn

c)                  School Visits Co-ordinator: C Hiscocks

d)                 Parent Engagement Governor: S Aliyaa

 

5.         Minutes of the Meeting held on 4.6.09 - Previously Circulated         

 

6.         Matters Arising from the Minutes

 

7.         Report of the Headteacher – Enclosed 

           

Including:    

a)         Standards & Attainment (2009 SATs Results)

b)         Adopt School Development Plan for 2009/10

c)         Engagement with Parents

 

 

 

 

 

8.         Committee Reports

 

a)         Finance Committee

b)         Curriculum Committee

c)         Staffing & Every Child Matters Committee

 

9.         School Visit Reports

 

10.       Financial Management (FMSiS)

 

a)         Presentation of Audit Certificate & Accounts for Unofficial School Funds (last             presented 23.10.08)

b)                 Adoption of the LA Model Standing Orders/Financial Regulations or Presentation & Approval of Appropriate Alternative (last agreed 5.3.08)

c)         Presentation of Internal Audit Findings (last presented 7.3.07) & FMSiS Audit            Outcomes (not yet minuted)

d)         Review/Adoption of the LA Lettings Policy or Presentation & Approval of        Appropriate Alternative (last agreed 5.3.08)

                                                                                               

11.       Policies

 

a)         Management of Absence Policy    

            c)         Guidance on Dealing with Allegations against Headteachers

d)         Child Protection Policy

12.       Report of the Director – CS&LL - Previously Circulated                                                                                                                                            

 

13.       Governing Body Correspondence – including Correspondence sent Directly to       Chairs

 

14.       Any Other Urgent Business
           

a)         Governor ‘Room’ on GPPS secure website (MLE)

b)         Spring Term Full Governing Body Training

c)         Year 5/6 Interview Practice

 

15.       Dates of Future Meetings

 

Full Governing Body Meetings:  Wednesday 10 February 2010 @ 6.00 pm

Thursday 17 June 2010 @ 6.00 pm

 

            Spring Term Staff Lunch:             Monday 11 January 2010

 

16.       Any Confidential Business